Risk Management Plan
for
Table of Contents
Table of Contents ii
Revision History ii
Purpose 1
Roles and Responsibilities 1
Risk Documentation 1
Activities 2
Schedule for Risk Management Activities 3
Risk Management Budget 4
Risk Management Tools 4
Appendix Sample Risk Documentation Form 4
Revision History
Name
Date
Reason For Changes
Version
initial draft
10 draft1
Purpose
This document describes how we will perform the job of managing risks for It defines roles and responsibilities for participants in the risk processes the risk management activities that will be carried out the schedule and budget for risk management activities and any tools and techniques that will be used
Roles and Responsibilities
Project Manager
The Project Manager will assign a Risk Officer to the project and identify this individual on the project’s organization chart The Project Manager and other members of the Project Management team
Risk Management Plan
for
Table of Contents
Table of Contents ii
Revision History ii
Purpose 1
Roles and Responsibilities 1
Risk Documentation 1
Activities 2
Schedule for Risk Management Activities 3
Risk Management Budget 4
Risk Management Tools 4
Appendix Sample Risk Documentation Form 4
Revision History
Name
Date
Reason For Changes
Version
initial draft
10 draft1
Purpose
This document describes how we will perform the job of managing risks for
Roles and Responsibilities
Project Manager
The Project Manager will assign a Risk Officer to the project and identify this individual on the project’s organization chart The Project Manager and other members of the Project Management team
- shall meet
Risk Officer
The Risk Officer has the following responsibilities and authority
Project Member Assigned a Risk
The Risk Officer will assign each newly identified risk to a project member who will assess the exposure and probability for the risk factor and report the results of that analysis back to the Risk Officer Assigned project members are also responsible for performing the steps of the mitigation plan and reporting progress to the Risk Officer biweekly
Risk Documentation
Risk List
The risk factors identified and managed for this project will be accumulated in a risk list which is located
Risk Data Items
The following information will be stored for each project risk
Closing Risks
A risk item can be considered closed when it meets the following criteria
Activities
Risk Identification
Task
Participants
Risk Analysis and Prioritization
Task
Participants
The Risk Officer will assign each risk factor to an individual project member who will estimate the probability the risk could become a problem (scale of 0110) and the impact if it does (either relative scale of 110 or units of dollars or schedule days as indicated by the Risk Officer)
Assigned Project Member
The individual analyzed risk factors are collected reviewed and adjusted if necessary The list of risk factors is sorted by descending risk exposure (probability times impact)
Risk Officer
Risk Management Planning
Task
Participants
The top ten risks or those risk factors having an estimated exposure greater than
Risk Officer
For each assigned risk factor recommend actions that will reduce either the probability of the risk materializing into a problem or the severity of the exposure if it does Return the mitigation plan to the Risk Officer
Project Members
The mitigation plans for assigned risk items are collated into a single list The completed Top Ten Risk List is created and made publicly available on the project’s intranet web site
Risk Officer
Risk Resolution
Task
Participants
Each individual who is responsible for executing a risk mitigation plan carries out the mitigation activities
Assigned Individual
Risk Monitoring
Task
Participants
Risk Officer
The status and effectiveness of each mitigation action is reported to the Risk Officer every two weeks
Assigned Individual
The probability and impact for each risk item is reevaluated and modified if appropriate
Risk Officer
If any new risk items have been identified they are analyzed as were the items on the original risk list and added to the risk list
Risk Officer
The Top Ten Risk List is regenerated based on the updated probability and impact for each remaining risk
Risk Officer
Any risk factors for which mitigation actions are not being effectively carried out or whose risk exposure is rising may be escalated to an appropriate level of management for visibility and action
Risk Officer
Lessons Learned
Task
Participants
Risk Officer
Schedule for Risk Management Activities
Risk Identification
A risk workshop will be held on approximately
Risk List
The prioritized risk list will be completed and made available to the project team by approximately
Risk Management Plan
The risk management plan with mitigation avoidance or prevention strategies for the top ten risk items will be completed by approximately
Risk Review
The Risk Management Plan and initial Top Ten Risk List will be reviewed and approved by the Project Manager on approximately
Risk Tracking
The status of risk management activities and mitigation success will be revisited as part of the gate exit criteria for each life cycle phase The risk management plan will be updated at that time
Risk Management Budget
Risk Management Tools
Appendix Sample Risk Documentation Form
Risk ID
Classification
Report Date
Description
Probability
Impact
Risk Exposure
First Indicator
Mitigation Approaches
Date Started
Date to Complete
Owner
Current Status
Contingency Plan
Trigger for Contingency Plan
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